Asset Management Technical Assistance

The Association of Municipalities of Ontario (AMO), in collaboration with Asset Management Ontario (AMONTario), is providing hands on training and technical assistance to municipalities across Ontario by educating multi-disciplinary staff and elected officials on asset management concepts to help them make progress in the implementation of their asset management plans and establishment of a robust asset management system.

Participating municipalities are grouped in cohorts based on geography, population size, asset management maturity, quality of existing asset management plan, staff capacity and common interests/challenges in asset management. This approach facilitates peer to peer learning and help establish knowledge sharing groups for active collaboration among neighboring municipalities.

The project covers five milestones of asset management governance structure, asset hierarchy and data gaps, service levels, risk assessments and asset lifecycle strategies for sustainable financial planning. Participation requires commitment from municipalities to attend all coaching sessions and complete milestone activities using the provided tools and templates over a period of one year.

This initiative is delivered through the Municipal Asset Management Program, which is delivered by the Federation of Canadian Municipalities and funded by the Government of Canada.

 

FREE ASSET MANAGEMENT WEBINAR SERIES

The purpose of this introductory webinar series is to share the freely available tools and templates piloted in 2019 with a group of municipalities across Ontario in partnership with the Municipal Asset Management Program.  

This series will help develop a better understanding of asset management concepts and the staff resources required to adopt asset management as a decision-making tool for Council to identify local infrastructure investment priorities. 

The webinars are on-demand (free); participants will receive a link to view cloud recording after registration.

1) DEVELOPING ASSET MANAGEMENT GOVERNANCE STRUCTURE

Description: Having an asset management governance structure fosters a culture of collaboration and integration between different departments and service areas including engineering, finance and operations to collectively provide standardized information on assets cost, risk and levels of service to inform Council decision-making. Join this session to learn more about the different types of governance structures that can be adopted to develop and implement an asset management program at your municipality.

Target Audience:

  • Elected Officials
  • CAO, Treasurer and Directors
  • Staff from various departments responsible for managing infrastructure assets

Click here to access the cloud recording

Slides - Leadership and Governance in Municipal Asset Management 

2) ESTABLISHING ASSET HIERARCHY & PERFORMING DATA GAP ANALYSIS

Description: An asset hierarchy is a systematic organization of assets that creates a line of sight between services, assets and accountabilities that facilitates planning and decision-making. Join this session to learn more about the different asset data attributes that staff need to collect and maintain, and the available tools and templates you can use to assess the current state of your asset data inventory.

Target Audience:

  • Treasurer
  • Staff from various departments responsible for managing infrastructure assets

Click here to access the cloud recording

Template - Establishing an Asset Hierarchy

Template - Asset Data Gap Analysis

Slides - Asset Hierarchy & Data Gap Analysis

3) UNDERSTANDING LEVELS OF SERVICE

Description: Levels of service can be defined as the performance of your assets or the quality of the service they provide to your community. Municipalities need to establish realistic targets based on the available financial resources and the minimum asset condition or performance requirements to address community needs. Higher service levels will result in reduced risk of asset failures or service interruption, but they are also more costly and difficult to sustain over the long-term. Join this session to learn more about the steps involved in identifying existing levels of service and establishing future targets using the available tools and templates.

Target Audience:

  • Elected Officials
  • CAO, Treasurer and Directors
  • Staff from various departments responsible for managing infrastructure assets

Click here to access the cloud recording

Template - Establishing Levels of Service

Worksheet - Asset Hierarchy & Levels of Service

Municipal Metrics Catalogue for Levels of Service

Slides - Understanding Levels of Service

4) USING RISK ASSESSMENTS TO IDENTIFY LOCAL PRIORITIES

Description: Risk is assessed based on the likelihood of an asset failing and the severity of the service consequences if it does. Using risk assessment provides a more structured and objective assessment of what is the most important and urgent need in the existing asset base. Join this session to learn more about the steps involved in the risk assessment process by which infrastructure investment needs can be prioritized using the risk assessment template.

Target Audience:

  • Elected Officials
  • CAO, Treasurer and Directors
  • Staff from various departments responsible for managing infrastructure assets

Click here to access cloud recording

Template - Risk Assessment

Slides - Using Risk Assessment to Identify Priorities