Municipal Asset Management Requirements

The Administrative Agreement on the Federal Gas Tax Fund requires Ontario municipalities to:

  • Develop and implement an asset management plan; and
  • Report asset management outcomes to AMO.

Each requirement is described in detail below. Municipalities must demonstrate progress toward meeting these requirements to receive federal Gas Tax funds.

ASSET MANAGEMENT PLAN REQUIREMENTS

The federal Gas Tax Agreement required Ontario municipalities to develop and implement asset management plans by December 31, 2016. Almost all municipalities have successfully developed a baseline asset management plan in alignment with Ontario’s Building Together: Guide for Municipal Asset Management Plans.

Municipalities are expected to continuously improve and implement their existing asset management plans according to the requirements of the Asset Management Planning Regulation under the Infrastructure for Jobs and Prosperity Act, 2015.

ASSET MANAGEMENT REPORTING REQUIREMENTS

Municipalities must demonstrate to AMO:

  • That asset management plans are being used to guide infrastructure planning and investment decisions; and
  • That federal Gas Tax funds are being used to address priority projects identified in the plans.

Municipalities met this requirement by:

  • Completing a detailed questionnaire in 2016 to describe the scope and content of their asset management plans; and
  • Submitting a copy of their most recent Council-approved asset management plan to AMO and completing a shorter questionnaire in 2017 to describe ongoing efforts to improve their asset management systems.

For the 2018 Gas Tax reporting cycle, municipalities are required to:

  • Submit a copy of their most recent asset management plan if revised since last submission to AMO; and
  • Complete the optional 2018 Asset Management Questionnaire to describe current initiatives for improving asset management.

Any future reporting requirements will be guided by the Asset Management Outcomes Working Group.

ASSET MANAGEMENT OUTCOMES WORKING GROUP

AMO has established an Asset Management Outcomes Working Group with representation from:

  • Municipalities of all types and sizes throughout the province;
  • The federal and provincial government; and
  • Several membership-based organizations active in the field.

The purpose of the group is to ensure that any future reporting requirements:

  • Meet the objectives of the federal Gas Tax program;
  • Do not create a reporting burden for municipalities; and
  • Are consistent with the Asset Management Planning Regulation under the Infrastructure for Jobs and Prosperity Act, 2015.
AMO CAN HELP

AMO continues to engage the province with other municipal associations and asset management communities of practice to deliver capacity building initiatives that ensure long-term stewardship and sustainability of local infrastructure.  
 

AMO staff have reviewed all asset management plans collected during the 2017 reporting cycle to identify existing knowledge and data gaps and inform future capacity-building initiatives. AMO is also using this information to provide individual feedback to municipalities on their current asset management plan.